Framian Privacy Notice

2.11.2020

1. Controller

Framian Oy (“Framian”, “we”, “us”)

Arabiankatu 2 A, 00560 Helsinki, Finland

tel. +358 40 081 0481

2. Contacts

Got a question about data protection at Framian? Drop us a line at privacy@framian.fi and we’ll get back to you.

3. What is this notice for?

We collect certain personal data about our clients, potential clients, partners, individuals who want to hear our news, as well as recruitment candidates.

We collect this data so that we can, for example, be able to respond to requests for new business, send newsletters to our subscribers, and process job applications sent to us via our website. We also use analytics on our website to learn more about how it is used and how we can improve it.

In this Privacy Notice, you’ll find details about the data we collect about you and how we use it to better your experience.

4. What data do we collect and how do we use it?

Recruitment candidates

If you apply for a job at Framian, we’ll collect the following information about you (you may have provided this on our website, thehub.io, or we’ve obtained it during the recruitment process):

• Your name and contact information
• Professional interests and skills
• Link to your LinkedIn profile
• Cover letter, CV, and other files/information that you wish to send us
• Data relevant for processing the application as obtained during discussions, interviews, and other communication between Framian and you

We use this data only to process your application and communicating with you during our recruitment process. We do not share your information with anyone else unless it is expressly required by applicable laws or requests by public authorities.

If your application involves one of our partner companies, we may share your data with a representative of that company.

Clients, partners, and other contacts

Are you an existing Framian client, have you subscribed to our newsletter or requested contact regarding new business opportunities? To be able to stay in touch with you, we collect and process the following data:

• Name, title, contact information
• Information on your organization and your position in it
• Your request and communication with Framian and the necessary information and notes concerning such contacts between you and Framian (such as services ordered and provided, billing information, information on meetings, and communication between you and Framian).
• Information on newsletter, marketing, event or invitation concerning you
• Data created based on the above-described data we already have.

We obtain this data when you send contact requests to us (e.g. subscribing to our newsletter), by receiving the data from a reliable public source such as public company databases, or in the context of our services to you or your dealings with us (e.g. contact details to communicate with you about our existing client relationship).

We use this data for

• Managing the business relationship between you and Framian
• Processing requests sent to us, providing our services, and pursuing the legitimate interests of Framian related to such request and services
• Promoting our services, communicating with you, and sending newsletters you have subscribed to
• Analyzing, planning, and improving our operations

Your data is not shared with any other parties outside of Framian’s partner companies unless expressly required by applicable laws or public authorities. We may also share your data with our trusted partners if processing your request or provision of our services requires us to do so.

Framian has a legitimate interest to process the above listed personal data for the purposes described above. This interest is based on your connection with us and concerns e.g. your position in a company related to us or your direct request to us.

5. Cookies and analytics

We use cookies on our website to improve its user experience. Cookies are small text files that a browser saves on your device and they are used, for example, when a service wants to save your information when moving from one website to another. If you do not want to use cookies, you can change your cookie settings at any time in your browser. Please note that disabling cookies might impact the way our website functions. All browsers enable you to delete individual or all cookies at once.

When you access our website, we ask for your consent to allow us to store the following cookies on your device:

• Google Analytics – We use Google Analytics to collect information about how users behave on our website. We use the information to compile reports and to help us improve the site. These cookies collect the number of visitors to the website, where visitors have come to the website, and the pages they visited. You can read more about these cookies and how Google safeguard them here. Learn more about the cookies you may encounter through our use of Google Analytics
• Google Ads Remarketing - Uses a client ID, to differentiate between returning and first-time visitors and monitors users behavior around our website and third party websites. See above and here for more information about how Google Ads Remarketing works.
• Twitter Analytics – We use Twitter Analytics to measure Twitter campaign efficiency. Find out more here.
• Facebook Pixel – We use Facebook Pixel to measure, optimize, and build audiences for our advertising campaigns served on Facebook. It allows us to see how users move between devices when accessing our website and Facebook and targeting Facebook advertising to users most likely interested in such advertising by analyzing which content the user has viewed on our website. For more information about Facebook Pixel, please see here.

6. Transfer of data outside of the EEA

We use outsourced services in the handling of information during which we ensure compliance by the means of contracts: the information is handled based on the legal data protection regulation that is in effect at the time. Some of our partners may locate outside the EU or the area of ETA. If we transfer the information outside of the EU or the ETA areas, we make sure of the acceptable level of privacy protection by contractual means of agreeing on the handling of the trusted privacy information in terms that are required by the law. Companies involved in such data transfer have signed the standard contractual clauses based on the applicable decision of the European Commission.

7. How long do we store your data?

Job candidates: We store the data collected in connection with the application process for 3 years from the date of the last contact with you. If you wish, we may also store your data for a longer period to get in touch about future opportunities.

Our clients, and requests for new business and newsletters: We store the data only as long as is necessary for the respective purpose. Since this period depends on the case at hand, we review the necessity of our data regularly and erase data when it is no longer needed.

8. What rights do you have?

You have the right to request access to, erasing, and correcting your data as held and processed by Framian, as well as to send us any other requests based on applicable data protection laws (e.g. request restriction of processing of the data). Further, you always have the right to prohibit us from sending newsletters or other marketing messages to you. Please send any requests concerning your data to the email addresses set out above in Section 2.

Data protection laws are supervised in Finland by the Finnish Data Protection Ombudsman. If you have questions belonging to the jurisdiction of the Data Protection Ombudsman, or if you wish to complain about the processing of your data, you may contact the Data Protection Ombudsman’s office as instructed at www.tietosuoja.fi.

9. How do we secure your data?

We consider all personal data we collect to be confidential. Your data can only be accessed by the Framian employees or our partner company employees when they must perform their work related to your data..

The network and equipment of Framian and its partners have been secured by using appropriate measures to protect the personal data against unauthorized access and accidental or unlawful destruction, alteration, disclosure, transfer, or other unlawful forms of processing.

We may outsource our processing of personal data to external service providers. In such events, we enter into appropriate agreements with the providers to ensure that your data is processed confidentially and in accordance with this Privacy Notice and any applicable laws.

10. Changes to this Privacy Notice

We may update this Privacy Notice as we improve our website and operations. The updated notice will be made available on our website. You can always check the latest date this Privacy Notice was updated at the top of the page.